It is recommended to read this policy together with our Cookies Policy in full to be well informed before using this website.
We are a service provider that provides you with tools to conduct Surveys and build Dashboards on key risks, opportunities, strengths and weaknesses within your business. FlipView is a data aggregation and reporting tool developed and owned by FlipView IP Limited who provides all services related to FlipView (“the Services”).
For the purposes of the GDPR, our customers are the data controller when uploading, storing the information (the data). The confidentiality of your data is of paramount importance to us. As both a data controller and processor of your data, we collect both financial and non-financial (qualitative) information that enables us to provide services to you. Minimal personal information is collected as part of set-up.
This policy applies to the processing of personal information collected by us of:
We can collect information about you both offline and online.
Offline information about you is collected from our interactions with you during in-person meetings or at FlipView events, conferences, workshops or business gatherings;
Information about you that FlipView may collect and process includes:
While you do not have to provide us with some of the information that we may request, this might mean that our products and services may not perform as well as they should, or that we may not be able to provide some parts of the website or all of our products or services to you.
For the purpose of communication, providing the Services, transaction, marketing and technical support we need to process information about you and therefore have a legitimate interest in processing this information.
We will use your personal information:
Please note that if you choose to withdraw your personal information when we require it, we may not be able to provide you with the services you have requested.
We may share your personal information to:
Some of the personal information we collect is processed in New Zealand. New Zealand is recognised by the European Commission as a country that has an adequate level of data protection and we rely on this decision in transferring personal information to New Zealand.
We will take reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuse. A business that supports our services and products may be located outside New Zealand. This may mean your personal information is held and processed outside New Zealand. Nevertheless, we will always try our best and take necessary steps to have your data protected, e.g. we will make sure the information shared is limited to what is necessary to fulfil our contract with you and data anonymization is applied when conducting analytical research. From time to time we keep these under review to make sure that the measures we have implemented remain appropriate.
We will maintain your personal information for limited and appropriate periods of time which will always be linked to the purpose of processing your personal information only. This means that the retention periods will vary according to the types of personal information involved. For instance, transaction information will be retained longer in order to fulfil finance and tax related obligations. Details of the retention of your personal information are as follows:
When we have no ongoing legitimate business need to process your Personal Information, we will either delete or anonymize it.
Ownership of data
We acknowledge that the Customer owns their Customer Data. The Customer can access, modify and delete their Data via the tool. The Administrator may specify one or more users through the Admin Console who will have the rights to access the tool. The Administrator is primarily responsible for:
We will not edit, review, monitor, or disclose the contents of, or responses to, any Survey created or sent by a Survey Participant without your prior consent, except in any of the following cases:
Accessing and correcting your personal information
Subject to certain grounds for refusal set out in the Act, you have the right to access your readily retrievable personal information that we hold and to request a correction to your personal information. Before you exercise this right, we will need evidence to confirm that you are the individual to whom the personal information relates.
In respect of a request for correction, if we think the correction is reasonable and we are reasonably able to change the personal information, we will make the correction. If we do not make the correction, we will take reasonable steps to note on the personal information that you requested the correction.
We may charge you our reasonable costs of providing to you copies of your personal information or correcting that information.
Opt-out of our use of your personal information
You may withdraw consent you have previously provided for the processing of information about you. Subscribers who have opted in to our marketing emails can opt out of receiving marketing emails from us at any time by clicking the "unsubscribe" link at the bottom of our marketing messages.
Delete personal information
You can ask us to erase or delete all or some of the information about you.
Object to, or limit or restrict use of personal information
You can ask us to stop using all or some of the information about you (for example, if we have no legal right to keep using it) or to limit our use of it (for example, if the information about you is inaccurate).
You may obtain your personal information from us that you have consented to give us or that is necessary to perform a contract with you. We will provide this personal information in a commonly used, machine-readable and interoperable format to enable data portability to another data controller. Where technically feasible, and at your request, we will transmit your personal information directly to another data controller.
While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk. If you want to exercise either of the above rights, email us at firstname.lastname@example.org. Your email should provide evidence of who you are and set out the details of your request (e.g. the personal information, or the correction, that you are requesting).
We ask that you do not send us, and do not share any sensitive personal information including but not limited to personal IDs, information that reveals racial or ethnic origin, political opinions, religion or other beliefs, health, genetic, or biometric data, criminal background or trade union membership.
As a company focused on serving the needs of businesses, our site is not directed to minors and we do not promote or market the Services to children under the age of 16. If you believe that we have mistakenly or unintentionally collected personal information of a minor through our site without appropriate consent, please notify us through our inquiry form or email at email@example.com so that we may immediately delete the information from our servers and make any other necessary corrections.
Disclaimer: The information presented in and your use of the Dashboard and the Reports are subject to the agreement between you and FlipviewTM Limited. Without limiting the agreement, the following applies: The Dashboard and Reports are provided as a potential guide to assist you with your business and are not determinative of the state of your business’s affairs. You may only use the Dashboard and Reports for your lawful internal business purposes. You may only share the Dashboard or the Reports with a third party, including potential investors if FlipView agrees in writing. The information presented in your Dashboard and associated reporting is an aggregation of data that you have provided. This data is not independently verified or audited. It is your responsibility to ensure that all information provided by you or on your behalf is in all respects accurate, complete and not misleading (whether by omission or otherwise). FlipView provides no opinions, representations, recommendations or conclusions about the accuracy of financial data, the liquidity of your business, or the susceptibility to or prevalence of fraud within your business. You are solely responsible for ensuring you comply with all applicable laws, including privacy, financial reporting and health, and safety.
Copyright 2017 FlipviewTM Limited. All rights reserved.